How can I reject multiple applications at once?

You can reject multiple applications at once when you deactivate a job. This article shows you how to reject all remaining applications at the same time as part of deactivating a job and automatically notify the candidates.

Deactivate a job

1. Open the three-dot menu
   Navigate to the Jobs page and make sure the Active tab is selected. Click on the three-dot menu (more options) on the right side of the job card for the job you want to deactivate.

2. Select deactivate
   In the menu that opens, select the Deactivate option.

3. Confirm the deactivation option
   A dialog box will appear with two options. Select Deactivate job and click Next.

4. Specify the hiring status
   Answer whether the job was filled through Instaffo.

5. Give feedback on your experience
   Choose how your experience with this job on Instaffo was. Click Confirm to continue.

Reject applications

6. Select candidates to reject
   After confirming, a dialog will appear with all open applications for this job. You'll see a pre-written rejection message that will be sent to the candidates. This includes placeholders like [First name], [Last name], and [Job title] that will be filled in automatically.

   

7. Mark application stages
   Under Mark for rejection, all candidates are displayed grouped by their current stage (for example, Screening, Shortlist, First Interview, Second Interview). Check the boxes for all stages whose candidates you want to reject.

8. Confirm rejection
   The number of selected candidates is shown on the Reject button. Click Reject to reject all marked applications at once. Alternatively, you can click Skip, and no applications will be rejected. You'll need to reject them individually later.

After you click Reject, all selected candidates will be notified and the job will be deactivated. You won't have any open applications left once the job is closed on Instaffo.