Requesting Feedback on Applications

In this article, you'll learn how to request feedback from your team members on applications in the Instaffo recruiting dashboard. You have two options: the informal way using notes with @-mentions, or the formal feedback request via email - even to people without an Instaffo account.

Requesting Feedback via Notes

1. Open the Notes Tab
   When you're screening or reviewing ongoing applications, navigate to the talent's profile and click on the Notes tab in the right sidebar.

2. Write a Note and Mention Team Members
   Click in the note field with the placeholder text "Write a note and @mention team members...". Write your note and use the @ symbol to mention one or more team members. The mentioned people will automatically receive a notification.

3. Add the Note
   Make sure the Notify team option is enabled, and click Add to save the note and send the notification.

Sending a Formal Feedback Request

4. Start a Feedback Request
   Click on the Request feedback link below the Notes tab. A dialog window will open where you can select who you'd like to receive feedback from.

   

5. Select Recipients
   In the dialog, you'll see a list of people who already have an account or have been invited. People you've previously mentioned in a note will automatically appear here. Check the boxes next to your desired recipients.

6. Add External People via Email
   You can also ask for feedback from people without an Instaffo account. To do this, enter an email address in the search field and select the option Request feedback from '[email address]' via email. These people will receive an email with a feedback link and don't need to log in.

7. Understanding Recipient Roles
   People are added as Reviewers. This means they can only view this talent's profile and leave their feedback in the form of a note.

8. Copy Feedback Link (Optional)
   If you'd like to share the feedback link manually, click on Copy feedback link. Keep in mind: the link is valid for 7 days and should only be shared within your company.

9. Send the Request
   Click on Send request to send the feedback request to all selected people.

   • People with an existing login will be directed straight into the product
   • People without a login or with a pending invitation will receive an email notification

How Invited People Provide Feedback

10. Open Email and Provide Feedback
    The invited person receives an email noting that feedback has been requested. By clicking the Provide feedback for [Name] button in the email, they'll go to the feedback page - even without an Instaffo login.

11. View the Talent's Profile
    On the feedback page, the person can view the talent's profile, including information such as current position, location, skills, and work experience.

12. Fill Out the Feedback Form
    In the section Svea wants your assessment, the person fills out the following fields:

    • Your name: Required field for identification
    • What's your impression of [Name]?: Choose between Positive, Not sure, and Negative
    • Why is this talent a good fit?: Optional tags such as seniority, location, education, skills, experience, or industry experience
    • Anything else you'd like to add?: Free text field for additional comments

13. Submit Feedback
    After filling everything out, the person clicks Send to submit their feedback.

The submitted feedback will then appear in the notes section of the application and help you and your team make informed decisions together.